Mandatory registration of guests in holiday homes
1. Obligation to register guests
All guests staying in your tourist accommodation must be registered and it is compulsory for all travellers, including minors over 14 years of age.
2. Registration with the Ministry of the Interior
Registrations must be made through the central system of the Ministry of the Interior (SES.HOPEDAJES). The old system through the National Police or the Guardia Civil is no longer used.
Steps to access the system:
- Registration as owner: Apply for registration with the Ministry of the Interior through its official website.
- Necessary documents:
- Identification (passport or NIE/DNI).
- The ownership papers of the accommodation or a rental contract if you are a manager.
- Tourist rental licence in force from the Generalitat Valenciana.
- Access to the platform: After approval, you will receive the access data to the notification system, called the Travellers' Register.
3. Information about the guest to be registered
- Personal data:
- Name and surname
- Date of birth
- Nationality
- ID number and type of document (e.g. passport or ID card)
- Information about the residence:
- Arrival and departure date
- Verification: Upon arrival, guests are required to present their identity document so that you can verify their identity.
4. Obligation to report within 24 hours
You must submit the details of all guests through the Home Office system within 24 hours of their arrival. This can be done manually via the online platform or automated via a certified software solution.
5. Retention obligation
Owners are obliged to keep a copy of the guest register, either in physical or digital format, for a minimum period of 3 years.
6. Privacy and data protection
Ensure that data is processed in accordance with the General Data Protection Regulation (GDPR/GDPR). Data must be stored securely and accessed only by authorised personnel.
7. Inspections and sanctions
Authorities may carry out checks to verify compliance with registration obligations. Fines for non-compliance range from €600 to €30,000, depending on the seriousness of the infringement.
8. Additional information and support
For assistance or more information on the registration requirement, please visit the official website of theHome Office .
If in doubt, contact a legal adviser or a specialised rental service.
Summary
This checklist will help you meet the requirements for guest registration in Spain, specifically in the Valencian Community. The centralisation of notifications through the Ministry of Interior simplifies the process and ensures a uniform approach throughout the country.